Custom project management (PM) software streamlines administrative decisions and fosters alignment between project managers, team members, and other stakeholders. PM software helps with:
Custom Project Management Software
With 35 years of experience in software development, Edylinn offers project management consulting and development services for custom project and portfolio management software, helping businesses optimize project workflows, enhance collaboration, and drive successful project outcomes.
Project planning
- Project initiation and approval workflows.
- Setting project goals, milestones, KPIs, and deadlines.
- Planning and scheduling project activities.
- Checking the availability and costs of the required human, financial, and physical resources.
Project monitoring
- Tracking the completion status of each project task and consumption of project resources.
- Monitoring the overall project progress.
- Updating project tasks in real time.
- Automated notifications about task updates to corresponding team members.
- Automated evaluation of the project health (milestones, deadlines, KPIs are checked against the planned parameters).
Human resource management
- A project team’s lineup planning and assigning employees to the project roles.
- Scheduling high-demand professionals to ensure their availability for the upcoming projects.
- Monitoring the project team’s workload and performance.
- Checking the progress of each team member.
Financial resource management
- Project budget estimation and planning with regard to the planned labor and non-labor costs.
- Requesting/scheduling the needed financial resources and project budget approval.
- Setting budget groups for the project and modelling scenarios of budget allocation into them.
- Tracking the project budget usage per budget allocation group.
Physical resource management
- Checking the real-time availability of the company’s assets (e.g., machinery, hardware, software licenses, facilities, medical equipment, etc.) and consumable resources.
- Monitoring the consumable resources consumption and its compliance with the planned amounts.
- Requesting/scheduling the needed or high-demand physical resources.
- Modelling purchasing vs rental scenarios for physical resources to decide on the most cost-effective resourcing model for the project.
- Detecting the over-allocation cases.
Time management
For project managers:
- Monitoring the actual time spent on each task by each team member.
- Getting personal time reports on project team members.
- Planning and visualizing team members’ availability.
For project team members:
- Logging time for project-bound activities.
- Automated time tracking.
- Controlling personal progress and performance.
Risks management
- Setting, evaluating, and prioritizing project risks.
- Monitoring risk factors throughout the project.
- Assigning risk mitigation activities to a corresponding project stakeholder.
The Essence of Project Management Software
Success Stories by Edylinn
Valuable Integrations for Custom Project Management Software
Edylinn suggests integrating custom project management software with corporate systems to enhance visibility into project data and optimize project staffing, budget planning, and resource tracking.
PM + ERP
For ERP users: Offers comprehensive visibility into project-related data, including schedules, outcomes, procurement needs, budget estimates, and actual expenditures. For PM solution users: Delivers insights into internal and external project demand, inventory and asset management, billing, accounting requirements, and other data based on ERP capabilities.
PM + Human capital management software
For PM solution users: Uploading employee profiles into the system simplifies project staffing and selection for critical project roles. HCM-stored data on employee availability (including vacations, sick leaves, etc.) enables efficient resource capacity planning.
PM + Payroll software
For payroll software users: Sharing data on team members' regular and overtime workloads, along with their billable and non-billable hours, enhances payroll accuracy. For PM solution users: Uploading salary and bonus data for project team members simplifies project budget planning.
PM + Asset management software
For PM solution users: Allows checking availability and requesting assets needed for a specific project. Uploading physical resource costs enhances project budget estimations. For AMS users: Shared data on project-related resource utilization improves asset management and maintenance planning.
PM + BI tools
For PM solution users: Facilitates tracking and visualizing KPIs, risks, and resource consumption for each project or program through comprehensive reports. Offers a broad range of project and portfolio forecasts. Estimates the probability of success or failure for initiated projects.
Success Factors of PM Software
Drawing on Edylinn's extensive expertise in project management software implementation, we have identified key factors that, when addressed, help maximize the ROI of a custom project management system.
Strong PM analytics
Ensure analytic capabilities of your PM solution or integrate it with third-party AI-powered BI tools to get: Near-real-time analysis of project effectiveness. Accurate forecasting of project resources’ capacity and business value the proposed projects may bring.
Ample functionality for project team members
To level up the effectiveness of all project team members, ensure your PM solution enables them to: Register their project-related activities and time spent on them. Check their progress against project KPIs. Access the project map visualizing dependencies and accountability within the project. Initiate and participate in real-life discussions of project-related issues. Add and manage documents in the dedicated document repository.
PM software security ensured
Pay special attention to PM software security to prevent the business data leakage. PM security should be provisioned during the entire software lifecycle: At the requirements gathering stage (e.g., drawing up a risk profile, etc.).
During the solution’s development (e.g., adherence to secure coding practices, etc.). During the software evolution (e.g., regular vulnerability assessments and penetration testing).
Cost Considerations for Custom Project Management Software
Key benefits PM solutions bring
- Enhanced project teams’ performance.
- Optimized human resources management.
- Fewer projects facing costs overrun.
- Increased number of timely delivered projects.
- Decreased organizational and project risks.
- Transparent and clear project approval process.
- Increased ROI of the company’s project investments.
PM software cost factors
To adequately estimate the investments into a custom project management solution, you have to take into account the following associated costs:
Development
Functional complexity (the number and specifics of PM features). Number and types of integrations (e.g., via APIs, messaging). Performance requirements (minimal and expected number of users, scalability parameters, etc.). Migrating data from siloed project management data sources (e.g., department-specific PM tools or Excel spreadsheets).
Support, maintenance, enhancement
Depending on the criticality of a PM system to your organization, you should decide on: Relevant support timeframe (8/5, 12/5, 24/5, 24/7). Scope of support activities to handle current PM issues and cater to the upgrade and evolution of your PM solution.
When Custom PM Software Is Your Best Choice
Edylinn advises you to consider the development of a custom PM system, when you have:
Specific and diverse project management workflows
Even industry-specific PM products (e.g., PM solutions for IT, construction and engineering, professional services) often don’t cover all industry/business/department peculiarities of PM procedures and may still require complex and costly customizations. Custom PM software, helps streamline your organization’s project-related processes with complete precision.
A significant number of expected users
The monthly fee for a platform-based PM solution multiplied by a large number of users (e.g., 500+) stays unchanged during the entire period of the PM solution’s usage. With time, it can outweigh the initial investment into a custom PM software, making it a more cost-effective variant for organizations with an extensive base of PPM users.
Complex software ecosystems to integrate with PM software
Though some vendors offer PM solutions that are easily integrated with their software suites (e.g., Microsoft Project, ServiceNow Project Management), integration with corporate software outside the suites may still require substantial investment and time. Opting for custom PM software, you get an integration architecture tailored to your company’s software ecosystem (including other custom and legacy solutions).
Project Management Software Implementation
With 35 years in custom software development, Edylinn is ready to advise on and develop a PM solution tailored to your industry and business specifics.
Project management software consulting
Edylinn’s consultants will: Analyze your industry and business specifics, define the existing PM processes. Provide a requirements specification for your PM software. Draw up a scalable and secure architecture for the PM solution. Suggest an integration map to ensure effective workflows between PM and other business solutions (ERP, HCM, payroll system, etc.). Estimate PM software implementation costs and time. Calculate the expected ROI and payback period for your solution.
Get consultation on PM software
Project management software development
Edylinn’s team will: Develop a requirements specification for your project management software. Create a secure and scalable PM software architecture. Design a convenient and well-structured GUI ensuring the minimal number of usage steps for smooth PM workflows. Develop the front and back end for custom PM software. Integrate PM software with relevant business software (e.g., HCM, financial and payroll software). Execute full-cycle testing activities. Perform post-implementation support and maintenance activities, handle PM software evolution.
Get your PM software developedAbout Edylinn
Edylinn is a global IT consulting and software development firm based in McKinney, Texas. We offer project management consulting and custom PM software development services to help organizations optimize the utilization of financial and human resources in their projects, boosting business value. Our top priority is ensuring that project goals are achieved despite time, budget constraints, and evolving requirements. You set the goals, and we drive the project to meet them.